Party class is now in session. Drop your books and bust out your dancing shoes. Today we’re exploring essential tips to help anyone from the total beginner to professional planner learn to party like a rockstar.
Get ready to create an unforgettable experience without breaking a sweat. All it takes is a few practical tips for a stress-free party with tent rentals.
Understanding Your Party Needs
When we ask party partners like you what type of party you’re looking to throw, you’re often quick with an answer. For example;
- Pool party
- Holiday cheer
- Birthday
- Retirement
- Anniversary
- Work event
- Family gathering
And that’s a great start, but if you really want to blow your guests away, the type of party goes well beyond a theme. To understand your party needs, start getting into the mindset of what activities, space, and atmosphere you want your guests to experience.
Party Requirements
Start with your base party requirements. These inform what party and tent rental accessories you require. One of the big questions here is whether you plan to serve food. If so, is this part of a sit-down meal, snacking area, or simply hors d’oeuvres being passed around?
Getting a feel for this helps you plan whether you may need a specific food tent, chairs, tables, serving and prep areas. For a large enough, multi-age event you may even want to consider a separate beer garden.
What are your plans for entertainment? Are there speeches, talks, musical, comedic, or other acts? At the bare minimum, we’re sure you’re planning to have music. Regardless of whether you’ve brought in Steve Aioki or Spotify’s shuffle feature as your DJ, make sure your party is ready to accommodate some dancing and performances. Consider renting party staging and dance floors to take your party to the next level.
As well, consider the role of indoor and outdoor locations at your party. If your party is fully outdoor, is the tent solely a backup for rain or do you have dedicated activities (like meals) planned in the tents. If there’s an inside component, what are the separate needs of indoor and outdoor locations? We often suggest having food and drink (and other rambunctious activities) outdoors where possible for a less messy cleanup.
Size
Early on, it’s good to have a guest list or at least an anticipated number of guests. Combine this with your planned activities. Together these determine the number and size of tents you’ll require to comfortably accommodate everyone.
Vibe
Setting the right tone for your party starts with the setup. A party theme is one way to let guests know what they’re in for and helps to create a cohesive atmosphere.
Of course, that doesn’t mean you have to throw a theme party. Simply having complementary decor and atmosphere throughout avoids giving the impression that the party was simply slapped together. A cohesive atmosphere is key for a professional feeling event.
Weather & Temperature
Where and when is your party taking place? If you’re planning for party tent rentals, you’re planning to be outdoors. So weather is definitely a factor.
In our Four Season Guide for Tent Rentals, we take a look at the considerations and party accessories for all seasons and temperatures. From heating and cooling guests to keeping pests and wind at bay, JH Party Rentals offers more with tents for any party, anywhere.
Matching Party Tent Rentals to Meet Your Needs
Now that your basic party needs are understood, you need a party partner to help bring your vision to life. At JH, we specialize in your vision – whether that’s helping to build it or helping develop it into something you love. Our inventory is diverse and well-stocked to accommodate parties of all shapes, sizes and styles.
Below, we explore a few considerations to match party tent rentals to your party needs.
Sizing
How much space you need goes beyond just the number of guests. It also includes other activities occurring in the tent, other party rental accessories you need, decorations, and available space.
We offer tent sizes from 10’x10’ to 40’x100’ with customization to expand and shape as required.
For more tips on sizing read our Choosing the Right Size for Outdoor Tent Rentals blog.
Types of Tent
Different activities and visions require different types of tents. These have different strengths and weaknesses so it’s important to get the right options.
A simple pop-up tent rental may be sufficient for things like photo booths and food or game stations. They’re quick to set up and easy to take down. But they are not substantial enough for a larger party area.
Classic pole tents are a familiar look. The poles that prop them up give an appearance almost akin to a circus tent shape but in an elegant white colour. You’ll be familiar with these from pavilions and food tents at events. They cover a larger area, set to 40’ wide with varying lengths.
Frame tents offer a solid design with a pitched roof style. They come in more available widths for maximum customization.
Delivery & Setup
When booking your party tent rentals, make sure your provider offers delivery and setup. Not only does this keep your costs down, but it ensures the crew is familiar with the tents, accessories, and their setup.
This ensures not only a quick, smooth process but also streamlines any problem-solving that may be required. Avoid last-minute issues by using a service familiar with the product.
Creating a Great Environment for Guests
Creating the perfect party environment at all starts with just a little preplanning. Here are a few simple tips:
- Make a party planning checklist so nothing is overlooked
- Have contingency plans for inclement weather
- Create seating arrangements
- Consider access to bathrooms, changerooms, and amenities
- Plan entertainment and activities
- Communicate venue access and parking
- Send invites and reminders
- Stay flexible!
Choose an Experienced Tent Rental Party Partner
Throwing the perfect party? You can do it. But there is no teacher like experience, and we encourage you to lean on our experience to make sure your event goes off without a hitch. JH Party Rentals has seen it all and we love to share our expertise with party planners from beginner to pro.
Contact us today to book your party tent rentals or for helpful information.
