Tent Rentals:
What size tent should I rent?
When inquiring about the size of the tent, consider the following factors:
- How many guests do you want to accommodate underneath the tent?
- What are the measurements of the space where the tent will be situated?
- What else would you want inside the tent other than the guests (table and chairs)? Other products can include buffet/food tables, cake table, head table, dance floor, stage, bar, décor items, etc.
Once we know the answers to these questions, we can recommend the best size tent for your event.
Are weights needed for my tent?
Weights are NOT needed if the tent is going on grass. If the tent is going on anything other than grass (such as asphalt, interlock, patio, deck, etc.) then cement weights are required to anchor the tent. If there is an important pipeline or septic tank underneath the surface, then weights are required as well. We use 350-400 Lbs. cement weights to anchor our tents.
Should I rent a tent for my backyard event?
Backyard events tend to be more private and intimate, whether it be weddings, birthday parties, special anniversaries or celebrations. We always tell our customers to be well prepared for anything to happen on the day of their event. That being said, a tent is always the best and safest option to go with. If the weather is rainy, windy or sunny, a tent can shelter your guests from all types of weather. Canadian weather is so unpredictable, so it’s always best to plan for the worst.
Is a permit required for my tent?
A permit is NOT required for tents that are 600 sq.ft. or smaller. For anything larger than 600 sq.ft. (20’x30’ tent), a permit is required and the city has a right to inspect. For most private events, the city will not inspect. However, for public events and large corporation events, a permit may be required. Contact us for the engineered drawings and the safety certificates.
What services do you offer when I rent a tent for my event?
We understand how stressful it can be to plan a wedding. We provide site visits to measure and access the space you are working with and create a floor plan custom for your event. This ensures there are no surprises upon delivery and set-up of the tent and your event runs smoothly.
Do Tents come with accessories?
Tents do not come with any accessories such as walls, lights, draping etc.
When is delivery and pickup?
Our standard delivery is done a day before the event, anytime between 8 am – 6 pm. Pickup is done the day after the event, anytime between 8 am – 6 pm. Our delivery team will contact you an hour before the delivery and pickup.
What is special time delivery?
Special time delivery is when we deliver and pickup on the same day as the event, and/or at a specific time and date. There is an additional fee for special time delivery. The fee is dependent upon the location, and time (within work hours, or outside of work hours). Please give us an hour time window for special time deliveries (for example, 9 – 10 am for delivery, and 7 – 8 pm for pickup).
When can I pick up and drop-off my rentals?
Customer pickup is done on Fridays anytime between 10 am – 4 pm, and drop-off is on Monday from 10 am – 4 pm. If your event is during the week, please contact us for a pickup and drop-off date.
What is the cancellation policy?
Cancellations and/or reduction of products must be made a minimum of 14 days prior to the date of delivery/customer pick up to avoid full charge of the contract. The customer is allowed to make reductions or cancel any product within two weeks of the event; however, the customer will be charged for that product, due to product reservation for their event. No refund whatsoever shall be made whether customer requests for the cancellation of the rental for whatever causes. If the event is canceled, the deposit is not refundable, a new contract has to be made and availability of products might be limited for future event dates. If the event is canceled due to a mandated government lockdown because of Covid-19, then the customer will either be refunded the full amount, or they can use that same deposit for a future event/postponed date.
What size dance floor do I need for my event?
When deciding on the best size dance floor for your event, keep in mind these two things: number of guests attending and the size of the space. Remember, not all of your guests will be dancing at one time. Only around 30-50% of your guests will be dancing at one time. Let’s say for example you have 100 guests attending your event. 30% of 100 is 30 people, and 50% of 100 is 50 people. So, around 30 – 50 people max. will be dancing at one time. Each person requires around 4 sq.ft. for dancing.
So, you multiply 30 (people dancing) x 4 (sq.ft.) = 120 sq.ft (total space needed)
So, the best way to measure the dance floor size is to allocate 4 sq.ft. per person on the dance floor.